(a) Function: Organizing Explanation:
1. Key Activities: - "Work was identified and grouped" → Division of work - "Duties were assigned" → Responsibility allocation - "Establishment of clear relationships" → Authority structure
2. Process Steps: - Identification of activities (infrastructure, security etc.) - Departmentalization (functional grouping) - Assignment of duties (job descriptions) - Establishing reporting relationships (hierarchy)
3. Outcome: - Created operational framework for summit - Enabled multi-agency coordination (MHA, MEA, local bodies)
(b) Importance Points:
1. Clarity in Roles: - Prevents duplication/omission - Example: Separate teams for protocol and security
2. Optimal Resource Use: - Specialization increases efficiency - Case: Dedicated beautification crew with horticulture experts
3. Effective Coordination: - Clear hierarchy enabled quick decisions - Essential for time-bound mega-events
4. Scalability: - Structure allowed incorporating 10,000+ temporary staff - Supported both central and state-level operations