Question

Inspired by the success of Chandrayaan-3, the Chief Scientist at ‘Space Rover’ a private research group, decided to send some innovative ideas regarding the mission to the Chief Scientist of Chandrayaan-3. The Chief Scientist at ‘Space Rover’ formed four groups for the same. As it was an intellectual activity of thinking rather than doing, these four groups started interacting with each other and friendships developed. On the basis of their interaction and friendship, some members from each group formed ‘Entertainment Through Reading’ group which showed conformity in terms of their interest. ‘Entertainment Through Reading’ group had no written rules, was unstable in form and scope and had no fixed lines of communication. The members of this group enhanced the morale of each other, enjoyed drinking coffee together, read books, served different issues of their work areas and provided support to each other. Ultimately this group developed some innovative ideas which were sent by ‘Space Rover’ to the Chief Scientist of Chandrayaan-3. Though this group was formed for recreation but it contributed towards fulfillment of organisational objectives.
(a) Identify the function of management. Quoting the lines from the above para, explain the steps of the process of the function of management discussed. 
(b) Also explain any two points of importance of the function of management identified in (a).

Hint:

Controlling ensures timely achievement of goals by setting standards, comparing actual performance, and taking corrective actions—vital for staying on schedule and ensuring quality.

Answer 1

(a) Identification of the Function of Management:

The function of management discussed in the paragraph above is Organizing.

Organizing is the management function that involves arranging resources and tasks in a structured way to achieve organizational objectives. It includes establishing a framework for task allocation, resource utilization, and establishing relationships between different individuals or teams. The organizing process typically follows a sequence of steps to ensure that everything is properly aligned for optimal performance.

Quoting the lines from the paragraph:

“The Chief Scientist at ‘Space Rover’ formed four groups for the same. As it was an intellectual activity of thinking rather than doing, these four groups started interacting with each other and friendships developed. On the basis of their interaction and friendship, some members from each group formed ‘Entertainment Through Reading’ group which showed conformity in terms of their interest."

This illustrates the first step of the organizing function, which is defining objectives and establishing a structure. The Chief Scientist forms groups with specific tasks related to innovative ideas, and the interaction between groups leads to the formation of a new group, highlighting the dynamic nature of organizing.

The next steps of the organizing function are:

• Task Allocation: Members from the different groups came together in the 'Entertainment Through Reading' group, which implies a realignment of efforts and resources to achieve the desired goals.
• Resource and Relationship Management: The group lacked written rules and had no fixed communication lines, but the informal relationships and interactions played a significant role in enhancing morale and fostering innovation.
• Coordination: Despite the lack of formal structures, the members worked together, supported each other, and collaborated towards achieving the shared goal, which was to contribute innovative ideas to the Chandrayaan-3 project.

(b) Two Points of Importance of the Function of Organizing:

• Efficient Utilization of Resources: Organizing ensures that all resources—human, financial, and material—are used efficiently. By allocating tasks, creating structures, and defining roles, organizing minimizes redundancy and maximizes the effectiveness of available resources. In the example, the groups' interactions led to better use of intellectual resources to come up with innovative ideas.
• Facilitates Coordination and Collaboration: The organizing function helps establish relationships between different departments, teams, or individuals, ensuring that all efforts are aligned towards achieving common goals. Even though the 'Entertainment Through Reading' group was informal and lacked structure, it fostered collaboration and idea sharing, ultimately contributing to the organizational objective of sending innovative ideas to Chandrayaan-3.