Question

Explain the steps to define ‘Print area’ using Dialog box.

Hint:

Preview the print area using the Print Preview option to ensure the selected range appears as intended before printing.

Answer 1

To define the ‘Print area’ in Excel using the dialog box, follow these steps:
Step 1. Select the range of cells you want to set as the print area.
Step 2. Go to the Page Layout tab in the Ribbon.
Step 3. Click on the Print Area drop-down in the Page Setup group.
Step 4. Choose Set Print Area. This defines the selected cells as the area to be printed.
Step 5. To modify the print area, select additional cells and add them using Add to Print Area.
Step 6. To remove the defined area, choose Clear Print Area from the same menu.
These steps ensure only the required data is printed, saving paper and providing clarity.