Question

Explain ‘Password Security’ and ‘Data Audit’ as security features of Computerised Accounting System.

Hint:

For Password Security and Data Audit in Computerised Accounting, password protection restricts unauthorized access to financial data, while data audits track changes to ensure integrity and detect discrepancies in records.

Answer 1

Password Security: - Password security ensures that only authorized users can access the accounting system. - Each user is assigned a unique username and password, which restricts unauthorized entry and protects sensitive financial information. - Passwords are encrypted within the system, further enhancing security. - This feature allows multiple levels of access control, ensuring that specific users can only access the information they are permitted to view or modify. - Regular updates and strong password policies, such as requiring a mix of letters, numbers, and special characters, strengthen the system's security. Data Audit: - A data audit involves tracking all modifications, deletions, and additions made to the accounting records. - It provides a clear trail of who accessed or altered the data, ensuring accountability. - Data audit logs include details such as the date, time, and user who performed each action, making it easier to detect unauthorized changes. - This feature aids in compliance with legal and regulatory requirements by ensuring the integrity of financial data. - It also assists in identifying and rectifying errors in the records promptly.