Question

You are Kapil/Kavita, sports secretary of Ajax World School, Gurugram. You want to place an order for sports articles for the school cricket team to Rotary Sports, Janakpuri, New Delhi. Write a letter in about 120 words.
Remember to include relevant information about quality and quantity of products, specific details, school discount, delivery date and mode of payment.

Hint:

When writing a formal letter, ensure the tone is polite and professional. Always state your concern clearly, and suggest a feasible solution. Also, make sure to include your name, address, and date for proper identification.

Answer 1

Letter to Place a Sports Order
Sender: Kapil/Kavita, Sports Secretary, Ajax World School, Gurugram
Recipient: Rotary Sports, Janakpuri, New Delhi
Subject: Order for Cricket Sports Articles

Respected Sir/Madam,
Enclosed is our order for sports articles for our school cricket team. Please ensure the following items are of top quality:

• Cricket Bats (SS model) - 10 pieces
• Cricket Balls (Leather) - 20 pieces
• Cricket Kits (Standard) - 5 sets
• Stumps with Bails - 4 sets

Kindly apply the educational institution discount and ensure delivery by 15th January 2024. Payment will be made via bank transfer upon delivery. Thank you for your cooperation.

Yours sincerely,
Kapil/Kavita
Sports Secretary