Question

Attempt the following: Write a letter to depositor regarding renewal of his deposit.

Hint:

A deposit renewal letter must be polite and provide all necessary details. Always state the FDR number, amount, and maturity date clearly. Provide a clear call to action (fill the form) and explain the default step (repayment by cheque) if no action is taken.

Answer 1

\begin{center} ZENITH INDUSTRIES LTD.
\textit{Registered Office: Zenith House, S. V. Road, Andheri (W), Mumbai - 400058}
[2pt] \hrule \vspace{4pt} CIN: L23456MH1998PLC098765 \quad Website: www.zenithindustries.com
[4pt] Email: investor@zenith.com \quad Phone: 022-12345678 \quad Fax: 022-87654321 \end{center} \vspace{6pt} Ref No: ZIL/DEP/REN/123/25-26 \hfill Date: 10th September, 2025 Mrs. Divya Sharma \ 21, 'Sagar' Apartments, \ M. G. Road, Borivali (E), \ Mumbai - 400066. Sub: Renewal of your Fixed Deposit Dear Madam, We would like to inform you that your Fixed Deposit Receipt No. 4567 for the amount of rupee 50,000 held with our company is due for maturity on 30th September, 2025. We sincerely thank you for the trust you have shown in our company. The Board of Directors, in their meeting held on 5th September, 2025, has passed a resolution to renew the deposits from existing depositors for a further period of two years on the same terms and conditions. Should you wish to renew your deposit, you are requested to send us the enclosed Renewal Form, duly filled and signed, along with your original Fixed Deposit Receipt within 15 days from the date of this letter. If we do not receive a reply from you by the maturity date, the principal amount of your deposit will be repaid to you by a cheque sent to your registered address. We look forward to your continued patronage. Thanking you, Yours faithfully, \ For Zenith Industries Ltd., (Signature) \ Mr. A. B. Chavan \ \textit{Company Secretary} Encl: Renewal Form