Question

You are looking forward to start a Computer Institute in your area. You initially need 20 PCs. Prepare / Draft an E-mail to the city-dealer of DELL Computers demanding a moderate quotation for the same. (in about 100-150 words).

Hint:

In business emails: Use clear subject, bullet points for specs, and call to action.

Answer 1

Subject: Request for Quotation – 20 DELL Desktop PCs for Computer Institute

To: sales.pune@dellindia.com
Cc:
From: ramesh.institute@gmail.com

Dear Sir/Madam,

I am Ramesh Sharma, planning to launch 'TechVision Computer Institute' in Hadapsar, Pune. We aim to provide quality IT education to underprivileged students and require 20 DELL desktop PCs for our initial setup.

Kindly provide a moderate quotation for the following configuration:
- Processor: Intel Core i5 (12th Gen or above)
- RAM: 8 GB DDR4
- Storage: 512 GB SSD
- OS: Windows 11 Pro (pre-installed)
- Monitor: 22-inch LED (optional)

Please include:
1. Unit price, total cost, GST, and delivery charges
2. Warranty, after-sales support, and installation services
3. Payment terms and bulk discount (if any)

We prefer delivery within 15 days. Awaiting your prompt response.

Thank you.

Best regards,
Ramesh Sharma
Founder, TechVision Computer Institute
Hadapsar, Pune – 411028
Mob: 98765-43210
Nov 11, 2025
- Word count: 132
- Structure: Subject → Salutation → Purpose → Specifications → Requirements → Closing
- Tone: Professional, clear, specific
- Key: Includes config, timeline, and contact