Question

Explain the following:
(i) Memo Voucher
(ii) Post-dated Voucher
(iii) User Defined Voucher

Hint:

Memo vouchers are non-posting entries. Post-dated vouchers are time-controlled. User-defined vouchers allow system customisation for diverse business operations.

Answer 1

(i) Memo Voucher:
Used to record provisional or non-accounting transactions.
It does not affect the accounts unless converted to a regular voucher.
Example: Goods returned but not yet approved.
(ii) Post-dated Voucher:
Used to record a transaction with a future date.
It will not reflect in books or reports until the specified date arrives.
Example: Cheque issued for a later date.
(iii) User Defined Voucher:
Customized voucher types created by the user for specific needs.
These allow flexibility in designing accounting entries beyond default types.
Example: Salary Payment Voucher, Advance Voucher.